How does the office approve a purchase order?

📦 Materials

Approve a purchase order

  1. An Admin with PO approval access opens Project Admin → Purchase Orders.
  2. Create and save the Draft PO for the correct project and supplier. The project cannot change after creation.
  3. Save at least one line and review quantities, prices and coding.
  4. Select Approve PO. If the PO changed during review, reload and review its latest saved facts before approving again.
  5. Verify the Approved state and approval record.

Approval locks commercial headers and lines. Delivery status—Pending, Received, Inspected or Rejected—remains separately editable. Received does not mean Approved.

Approval affects new receipt processing, not previously analyzed photos. A missing approved PO does not prevent field capture for office follow-up.

Was this helpful?

Related Articles

→ How do I add a material entry? → What if my material isn't in the list? → How do purchase orders and PO lines work?
Back to Materials